Contract Management and Administration:  For Contract and Project Managers

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Dates: TBA

Course Length: 1 day
PDUs: 7.5
PDHs: 7.5
PMI Activity ID# 000430
Prerequisites: Experience working with complex projects
Course Fee: $445
Course Hours: 8:30 a.m. – 4:30 p.m.

Course Overview
The materials presented in this class focus on improving the contract management skills of project managers, contract managers and administrators, project controls, and other personnel involved in planning and executing projects using contracted services. This course will give personnel an understanding of the contracting process from developing the RFP to planning, monitoring , and controlling contracted work and contract management and administration. Knowing the materials presented in this class will result in more effective and efficient control of the contracting process, improved contractor management and cost control, and increased assurance of completing contracts on time and on budget.

The instructor for this course (see bio below) graduated from the US Military Academy, BS, Arizona State University, MS – IE and Construction Management, the University of Utah, MBA, and North Carolina Central University School of Law, JD. He is a North Carolina Licensed Attorney, a former NC Registered Professional Engineer, Licensed Building Contractor, and a Lifetime Certified Purchasing Manager.

Course Content

Unit 1: Fundamentals of Contract Law and Contracts

  • What is a Contract?
  •  What makes a contract legally binding?
  • Types of contracts
  • Risk Allocation with contracts

Unit 2: The Contracting Process

  • Stages of the contracting process
  • Important relationships between stages

Unit 3: Strategic Contract Management

  • Assessing the project, market and potential bidders
  • Planning and scheduling Contracting and Procurement to support projects
  • Selecting contract forms
  • Planning the RFP and the proposal process

Unit 4: The Request for Proposal (RFP) Process

  • Planning, preparing and managing the RFP
  • Evaluating bidder proposals
  • Who is involved in preparing RFPs and Evaluating bidder proposals?
  • Organizing and drafting contract and procurement documents
  • Taking advantage of government incentives and tax benefits
  • Final contract negotiations and contract award.

Unit 5: From Award to Mobilization

  • The Owner and Contractor prepare for a successful contract execution and completed project.
  • How contracting interacts with and supports the Project Management Team
  • Project schedule, procurement schedule, contracts and purchase orders
  • Long lead-time items
  • Engineering and support services
  • Coordinating multi-contracts
  • Supplier/Vendor oversight and management
  • Design Management
  • Risk Management

Unit 6: Managing and Administering Work Under Contracts

  • Reports, schedules, observations and inspections
  • Logs and Documentation
  • Notices
  • Quality Control
  • Claims: Prevention, Mitigation, and Management
  • Progress payments
  • Back Charges and set-offs
  • Schedule adherence
  • Earned value
  • Earned manpower

Unit 7: Tender and Acceptance of Services and Products, Demobilization, Contract Close-Out, and Warranties

  • Accepting or rejecting tendered products and services
  • Punch lists
  • Operability, start-up and other tests
  • Quality Assurance and other documentation and certifications
  • Final (as-built) drawings, updated documents, operating instructions
  • Parts of lists
  • Return of unused materials and spare parts
  • Personnel check-out and departure
  • Materials disposal
  • Incentives payments
  • Claims settlement
  • Final payment
  • Operability problems, latent defects, warranty notifications
  • Post contract services and tests

Instructor Bio:

Joseph J. Corey, Jr. has been a Contracts Consultant since 2004 specializing in Contracts and Claims Management Services for large, complex engineering and construction contracts. From 1981 to 2004 he was a project and contracts manager with CP&L/Progress Energy managing projects, engineering, and contracts for the construction, start-up, and operation of the Harris Nuclear Plant. In 1992 he moved to the Corporate Procurement Department where he developed and managed contracts for major engineering and construction projects at all five of Progress Energy’s Nuclear Plants. He has also worked extensively in organizing and operating procurement and contracting organizations, forming and managing value added contracting relationships, and streamlining contracting, procurement, and materials management.

Joe has extensive experienced in all phases of contracting and claims management. He has developed the Ten Stage Contracting Process which is the basis for his Excellence in Contract Management course and the Contracting Process. The Ten Stages of the Contracting Process assists project and contract managers to better plan, manage, control, and evaluate contracting. He has integrated his Ten Stage Contracting Process with the Six Phases of Project Management so that Project and Contract Managers and other personnel such as project sponsors and staff members can understand how contracting supports each Phase of the Project Management Process to enhance project success.